How to write a Corporate Resolution, Letter & Minutes of the Meeting?
Below are brief guides on how to write a Corporate Resolution, a Corporate Letter, and Minutes of the Meeting:
01.Corporate Resolution:
Introduction:
Include the company name, type of resolution (e.g., Board of Directors or Shareholders), and the date.
Title of the Resolution:
Clearly state the purpose or subject in a concise title.
Resolution Statement:
Articulate the decision or action being resolved in clear and unambiguous language.
Background Information:
Provide context or background information leading to the decision if necessary.
Details of the Resolution:
Specify the details of the resolution, including any terms, conditions, or actions to be taken.
Votes and Approval:
Note the number of votes in favor, against, or abstentions if applicable.Indicate the approval by the required majority or quorum.
Effective Date:
Clearly state when the resolution becomes effective.
Signatures:
Include spaces for the signatures of relevant parties. Some resolutions may require notarization.
Example:
[Company Name]
[Type of Resolution: Board of Directors or Shareholders]
[Date]
Resolution Title: [Concise and Clear Title]
WHEREAS, [Background or context leading to the resolution];
NOW, THEREFORE, BE IT RESOLVED THAT:
1. The Board of Directors hereby approves [details of the resolution].
2. The effective date of this resolution shall be [effective date].
3. [Votes: Number in favor, against, abstentions].
Approved this ____ day of [Month, Year].
__________________________
[Signature]
[Printed Name and Title]
__________________________
[Signature]
[Printed Name and Title]
[Continue for each approving party]
02. Corporate Letter:
Header:
Include the company's letterhead with the official name, address, and contact information.
Salutation:
Use a formal salutation addressing the recipient
Introduction:
Provide a brief introduction, stating the purpose of the letter.
Main Content:
Clearly convey the message or information in a concise and professional manner.
Closing:
Conclude the letter with a formal closing and your contact information.
Example:
[Company Letterhead]
[Date]
[Recipient's Name]
[Recipient's Title]
[Company Name]
[Company Address]
Dear [Recipient's Name],
[Introduction]
[Main Content]
[Closing],
Sincerely,
[Your Name]
[Your Title]
[Your Contact Information]
03. Minutes of the Meeting:
Header:
Include the name of the company, type of meeting, date, time, and location.
Attendance:
List the names of attendees, including board members, executives, and any guests.
Agenda:
Summarize the agenda items discussed during the meeting.
Discussion and Resolutions:
Detail the discussions on each agenda item and any resolutions passed.
Action Items:
List any action items assigned to specific individuals with deadlines.
Adjournment:
Note the time of adjournment.
Example:
[Company Name]
Minutes of the [Type of Meeting] Meeting
[Date]
[Time]
[Location]
**Attendance:**
- [List of Attendees]
**Agenda:**
1. [Agenda Item 1]
2. [Agenda Item 2]
3. [Agenda Item 3]
**Discussion and Resolutions:**
1. [Details of discussions and resolutions for Agenda Item 1]
- [Resolution 1: ...]
2. [Details of discussions and resolutions for Agenda Item 2]
- [Resolution 2: ...]
3. [Details of discussions and resolutions for Agenda Item 3]
- [Resolution 3: ...]
**Action Items:**
- [List of Action Items with Assignee s and Deadlines]
**Adjournment:**
The meeting was adjourned at [Time].
[Signature]
[Your Name]
[Your Title]
[Date]
"The End"