Import procedures
Import procedures and documentation can vary depending on the country and specific regulations in place. However, here are some common import procedures and the documentation typically required for importing goods:
Import License or Permit:
In some cases, an import license or permit may be required to import certain goods. This requirement varies by country and is often specific to particular products such as firearms, pharmaceuticals, or controlled substances. It is important to check with the customs authorities or relevant government agencies to determine if an import license or permit is necessary.
Purchase Order:
A purchase order is a commercial document issued by the importer to the supplier or exporter. It contains details such as the description of goods, quantity, price, delivery terms, and payment terms. The purchase order serves as evidence of the agreement between the buyer and seller.
Proforma Invoice:
A proforma invoice is a preliminary invoice provided by the exporter to the importer. It includes detailed information about the goods, such as description, quantity, price, and total value. The proforma invoice helps the importer in preparing the necessary documents and arranging payment.
Commercial Invoice:
A commercial invoice is an official document provided by the exporter to the importer. It provides a detailed breakdown of the goods being shipped, including the description, quantity, price per unit, total value, payment terms, and other relevant information. The commercial invoice is used for customs clearance and is typically required by customs authorities.
Packing List:
A packing list provides detailed information about the contents of each package or container being shipped. It includes information such as the description of goods, quantity, weight, dimensions, and packaging details. The packing list helps customs officials and the importer to verify the contents of the shipment.
Bill of Lading or Airway Bill:
A bill of lading (for sea shipments) or an airway bill (for air shipments) is a transport document issued by the carrier or freight forwarder. It serves as evidence of the contract of carriage and contains details about the goods, the origin, destination, and terms of transportation. The bill of lading or airway bill is required for the release of goods at the destination port or airport.
Customs Declaration:
A customs declaration form, also known as a customs entry or import declaration, is a document that provides information about the imported goods to the customs authorities. It includes details about the importer, exporter, description of goods, value, quantity, and other relevant information. The customs declaration is used for assessing customs duties, taxes, and compliance with import regulations.
Certificate of Origin:
A certificate of origin is a document that certifies the country of origin of the goods. It may be required to determine eligibility for preferential duty rates under free trade agreements or to comply with import regulations. The certificate of origin is typically issued by the exporter or a designated authority.
Import Licenses and Permits:
In addition to an import license or permit that may be required for certain goods, there can be additional licenses or permits needed for specific products or industries. Examples include sanitary or phytosanitary certificates for food products, import permits for controlled substances, or specific licenses for restricted items.
Other Documentation:
Depending on the nature of the goods and the importing country's requirements, additional documentation may be necessary. This can include certificates of conformity, quality inspection certificates, health or safety certificates, and other relevant documents.
It's important to note that these procedures and documentation requirements can vary, and it is crucial to consult the customs authorities or a customs broker in the importing country for specific guidance and to ensure compliance with all applicable regulations.
Import( Procedures or Documentation )
There are some formalities that importer or buyer have to take for releasing their goods, such as,
01. Letter of credit (LC)
02. Commercial invoice(Includes full description of goods shipped, its quality, quantity, weight, unit price, total price, terms of sale, shipping marks, LCAF NO., L/C NO., Name of the Vessel, Bill of lading ,IRC NO, BIN NO, TIN NO, H.S. CODE etc.
03. Packing list (NO. Container, Lot no. No of bales, Gross weight, Tare weight ,Net weight)
04. Insurance cover note no-( Description of goods shipped, Name of Exporter & importer, LC NO, LC Issuing bank)
05. Original Bill of lading -(voyage number, Bill of lading number, Consignee name, Notify party, Carrier name , Gross weight, Tare weight ,Net weight)
06. Certificate of origin( Gross weight, Net weight, Invoice no & date)
07. Letter of credit Authorization form(LCAF)
08. Bill of Entry(BE)